Data Protection

Privacy Policy

as of November 19, 2024

Empolis is the operator of this website and considers it important to
protect the personal data of all partners and follows the guidelines
of the European General Data Protection Regulation (GDPR) and the
new German Federal Data Protection Act (BDSG). 

This privacy policy informs you about how we handle your information
when you visit our website.

Privacy Policy Responsibility: 

Empolis Information Management GmbH (“Empolis” hereinafter)

Europaallee 10
67657 Kaiserslautern
Germany
Telefon: (+49) 0631 68037-0
Telefax: (+49) 0631 68037-77
E-Mail: info@empolis.com

 

Storage and Processing of Personal Data

When this site is accessed and used, we record connection-related data
(date and time of the visit, IP address used, browser type and operating system,
pages visited and the referring site) as well as device data. 

When you register with the site, we collect your title or form of address, first name,
last name, street address and contact data (e-mail address, telephone number).
This data is only requested and stored when you ask us to send you informational material
or demos, for example, or register for our newsletter (more details below). 

Cookies

Cookies are small text files which are stored in your browser so that we can obtain
the statistical information mentioned above. For example, we record which pages
are visited, which language preference you have and which documents you download.
Personally identifiable information is not stored in this context. 

Recipient of your data in the sense of Art. 13. para. 1. e) DSGVO is Usercentrics GmbH. In the context of order processing, Empolis Information Management GmbH transmits personal data (consent data) to Usercentrics GmbH, Sendlingerstr. 7, 80331 Munich as a processor. Consent data means the following data: Date and time of the visit or consent / refusal, device information. The processing of the data is carried out for the purpose of compliance with legal obligations (obligation to provide evidence pursuant to Art. 7 (1) DSGVO) and the associated documentation of consents and thus on the basis of Art. 6 (1) lit. c) DSGVO. Local storage is used to store the data.

The consent data is stored for 3 years. The data is stored in the European Union. For more information about the collected data and contact options, please visit: https://usercentrics.com/privacy-policy/.

Specifically, session and permanent cookies are used. You can decide which cookies you wish
to accept when you visit the site in the cookie popup. Cookies are easily deleted from
your computer  and removed from your browser. 

 

EU-US Trans-Atlantic Data Privacy Framework

As part of the “Data Privacy Framework” (DPF), the EU Commission has recognized the level of data protection for certain companies from the USA as secure within the framework of the adequacy decision of 10.07.2023. The list of certified companies as well as further information on the DPF can be found on the website of the US Department of Commerce at https://www.dataprivacyframework.gov/.

 

Newsletters and Webinars

To manage our newsletters, we use Active Campaign. Our agreement with
these US-based companies includes data privacy clauses that are standard
in the European Union.
You can easily cancel your subscription to the newsletter at any time using the link at
the end of every e-mail. The associated data are then deleted. 

We analyze the click rates for the newsletter in order to make future articles
more interesting for our subscribers.
The data you provide for the newsletter subscription is not combined with other data. 

To organize and conduct webinars, we use the tools GoToWebinar and LogMeIn.
Our agreements with these US-based companies again include data privacy clauses
that are standard in the European Union.
The data collected in this context is deleted when the webinar is over,
unless you have granted us permission
to continue using it, or consent to such use was given in a different context
(newsletter, business relationship).

Use and Disclosure of Personal Data

Empolis uses your data to supply or provide access to the information desired and to evaluate the statistics
described above for the purpose of providing content on our pages that matches your interests.

We do not disclose your personal data to third parties, nor do we use it for any other purpose.

Empolis employeesare required to maintain the confidentiality of your data.
IT service providers commissioned by us, as well as our own employees,
are contractually obliged to abide by the law in dealing with your data and to maintain the confidentiality
of your data.
We adhere strictly to the data use and processing laws and regulations dictated by the BDSG and DSGVO.

 

Your Rights

You have according to. Art. 16 DSGVO the right to request the completion of the data
concerning you or the correction of incorrect data concerning you.
You are free to decide which information you provide to us.
If your data has changed or if you wish to change it, you can inform us by sending
an email to info(at)empolis.com so that we can correct the data accordingly.   

In addition to this right of rectification, you have a right of access to how and
whether we process your data in question, in accordance with Art. 15 DSGVO.  

You have the right to request that data in question be deleted without undue delay
in accordance with Art. 17 DSGVO or, alternatively, to request restriction of the processing
of the data in accordance with Art. 18 DSGVO.  

Furthermore, you have the right to revoke given consents according to Art. 7 (3)DSGVO with
effect for the future. You may object to the future processing of data relating to you at any time
in accordance with Art. 21 DSGVO. (see below), a right to erasure, rectification and opposition.
These result from the articles 15 – 18 DSGVO.   

Consents already given for the storage of personal data
can be revoked by you at any time.   

Should you wish to lodge a complaint, a complaint must
be lodged with the competent supervisory authority. 

 

Image processing of event photos and videos 

By participating in an event (co-)organized by Empolis, you agree that recordings
(in particular photos and videos) of you during the event may be made and possibly published
(e.g. on websites, social media channels, in flyers, in event apps, etc.). Portrait photos will not be published;
these are generally shots in which the audience and participants can be seen as “standers-by”
or shots that show several participants (e.g., during an exchange).

If you would like to have individual shots or scenes, in which you can be seen, deleted, please inform the
organization team and/or photographer/videographer during the event or contact us via email
at info@empolis.com to do so. Please note that deletion may not be possible in certain cases
(especially in the case of video recordings of lectures or print materials that have already been printed).
In such cases, however, we will endeavor to find a joint solution.

 

Access from the United Kingdom

Currently, personal data of users from Northern Ireland and the United Kingdom Great Britain will
continue to be processed in accordance with the GDPR guidelines and the TTDSG. According to the first draft of
the European Union adequacy decision, the use of personal data in compliance with the GDPR is permitted.

 

Automatically Collected Information

Google Analytics

This website uses Google Analytics, a Web analytics service of Google Inc. (“Google”). Google Analytics
utilizes so-called cookies,
text files that are stored on your computer and make it possible
to analyze your use of a website. The information generated by
the cookie regarding your use of our website is generally
transmitted to and stored by a Google server in the United States.
If IP anonymization is activated on this website, Google will first convert your
IP address to a shortened, anonymized version
within the member states of the European Union or in other member countries of the
European Economic Area. Only in exceptional circumstances will the full IP address be
sent to a Google server in the United States and shortened there.
On behalf of the operator of this website, Google will use this information to analyze your use
of the website for the purpose of compiling reports of website activities and providing additional
services related to the use of the website and the Internet for the
website operator. The IP address transmitted by your browser in the context of
Google Analytics will not be combined with other
data stored by Google. By adjusting your browser software settings, you can prevent
cookies from being saved on your computer.
If you do this, however, note that you will not be able to make full use of all of the
website’s features. Furthermore, you can prevent
the cookie data regarding your usage of the website (including your IP address)
from being recorded and processed by Google by
downloading and installing the browser plug-in available at the following link:
http://tools.google.com/dlpage/gaoptout?hl=en 

More information about the terms of service for Google Analytics and data privacy can be found at 
http://www.google.com/analytics/terms/us.html or at 
https://support.google.com/analytics/answer/6004245?hl=en.
Please note that on this website, Google Analytics code has been supplemented wit
h “gat._anonymizeIp();” to ensure
an anonymized collection of IP addresses (IP masking). 

We also utilize Google Analytics for statistical analysis of the data from AdWords and the DoubleClick cookie.
If this is not desired, you can disable this usage with an opt-out here
(http://www.google.com/settings/ads/onweb/?hl=en). 

Source: www.datenschutzbeauftragter-info.de 

We also use Google’s remarketing function. This allows us to play out personalized ads based on
the interests you have shown
on our website on suitable advertising spaces on other websites. For more information,
see the Google Privacy Statement.
You can prevent interest-based advertising by installing this browser plugin. 

YouTube

Some of our websites contain embedded YouTube videos. The operator of the corresponding plugins is
YouTube, LLC, 901 Cherry Ave.,
San Bruno, CA 94066, United States (hereinafter “YouTube”).
When you visit a page with the YouTube plugin, a connection is established to the servers of YouTube.
In the process, certain information
about which pages you visit is transmitted to YouTube.
If you are logged into your YouTube account,
YouTube can attribute your surfing behavior
to you personally. You can prevent this by logging out of your YouTube
account beforehand. 

When a YouTube video is launched, or a page with an embedded YouTube
video is visited, YouTube uses cookies to gather information
about browsing habits. 

More information about the purpose and scope of this data collection
and how the data is used by YouTube can be found in
the data privacy policy of parent company Google.
There, you will also find more details on your rights and the settings available
to you to protect your privacy (https://policies.google.com/privacy).   

The legal basis for the integration of YouTube into our websites
and the associated transfer of data to Google is your consent
(Article 6(1)(a) GDPR). 

When a YouTube video is viewed, a connection to Google is established automatically. 

If you have deactivated cookies for the Google advertising program,
you won’t receive cookies of this kind when viewing YouTube videos either.
However, YouTube uses other cookies to store non-personal usage information.
If you’d like to prevent this, you must block the
storage of cookies in your browser. 

More information on data protection at YouTube can be found in the privacy policy of the company at: 
https://www.google.de/intl/en/policies/privacy/. 

Any personal data collected is provided by you voluntarily,
based solely on your consent. If you block access to your browser,
some features or functionality of websites may be restricted. 

Source: www.activemind.de 

 

Social Media, further links

We use social networking platforms such as Facebook, Twitter, Xing, LinkedIn, YouTube etc. to inform you about our company,
our products and services and to get in touch with you. Automatic links to these platforms are not available on our website.

Some platforms are located outside the EU, which means that your data will also be processed in these countries,
where a comparable level of data protection cannot always be assumed. AThis usually includes so called cookies,
which these platforms store on the user’s computer in order to create and process profiles.

On those platforms and other third-party websites, the data protection guidelines and information of the respective platform providers apply.
The legal basis for data processing of user data is our legitimate interest in information and communication
with you according to Art. 6 (1) f DSGVO.

If you have any questions regarding this processing, please contact the platform operator directly.
The following links will help you with information and, if necessary, with a planned objection.

Facebook
Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland
(joint processing of personal data pursuant to Art. 26 DSGVO)
https://www.facebook.com/about/privacy

Instagram
Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland
http://instagram.com/about/legal/privacy

YouTube / Google (Maps)
Google Ireland Limited, Gordon House, Barrow Street, Dublin 4,
(for Google Maps, joint processing of personal data pursuant to Art. 26 DSGVO)
https://www.google.de/intl/de/policies/privacy

Twitter
Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2, Ireland
https://twitter.com/de/privacy

LinkedIn
LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland
https://www.linkedin.com/legal/privacy-policy

XING
XING SE, Dammtorstrasse 30, 20354 Hamburg, Germany
https://privacy.xing.com/de/datenschutzerklaerung

Vimeo
Vimeo, Inc., 555 West 18th Street, New York, New York 10011
https://vimeo.com/privacy

Security
We take every precaution to protect your personal data against loss, destruction, falsification, manipulation and unauthorized access.
We comply with the European and the German laws and regulations concerning data privacy.

All of our (public) website traffic is encrypted with HTTPS/SSL. The certificate that confirms the identity of the web
server for this purpose is issued by an independent third party.

The certificate can be called up by clicking on the padlock icon in the address bar of most browsers.

Children

We urge all parents and guardians to teach their children to use safe
and responsible practices when on the Internet. Minors should not enter
or transmit personal data without the consent of their parents or guardians.
We verify that we do not knowingly collect personal data from
minors, nor do we use such data in any way or disclose it to third parties
without authorization. 

Links to other Websites

The present privacy policy applies to the website www.empolis.com of Empolis Information Management GmbH, Kaiserslautern, Germany.
The web pages that make up this site may contain links to other sites outside of Empolis Information Management GmbH that are not subject to our privacy policy.
We recommend that you read the privacy policies carefully when visiting linked web pages.

Contact

If you have questions regarding the processing of your personal data,
please contact our data protection officer: 

Empolis Information Management GmbH
Data Protection Officer
Elke Deus 

Nikolaus-Dürkopp-Str. 2-2a
33602 Bielefeld 
Germany 

E-mail: datenschutz@empolis.com 

Upon request and in accordance with valid law, we will inform you in writing as to
whether Empolis Information Management GmbH has collected personal data
related to you through this website and,
if so, what that data consists of. Please note that we
need proof of your identity when you request information. 

Changes to this Privacy Policy

The version of our privacy policy that is currently in effect is published at this address.
Older versions are retained and can be provided as necessary.